Privacy Policy

Last Updated: November 1, 2025

Introduction

CrewDog AI ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Service.

1. Information We Collect

Personal Information

We collect information that you voluntarily provide to us when you register on the Service, including:

  • Name
  • Email address
  • Password (encrypted)
  • Job preferences and search history
  • Profile information you choose to provide

Automatically Collected Information

When you access the Service, we may automatically collect certain information, including:

  • IP address and device information
  • Browser type and version
  • Usage data and interaction patterns
  • Cookies and similar tracking technologies

AI Chat Data

When you interact with our AI chat features, we collect and store your messages, queries, and the AI's responses to improve our Service and provide you with personalized job recommendations.

2. How We Use Your Information

We use the information we collect to:

  • Create and manage your account
  • Provide, operate, and maintain our Service
  • Process your job searches and provide AI-powered employer identifications
  • Improve, personalize, and expand our Service
  • Understand and analyze how you use our Service
  • Develop new products, services, features, and functionality
  • Communicate with you about updates, security alerts, and support
  • Send you marketing and promotional communications (with your consent)
  • Prevent fraudulent transactions and monitor against theft
  • Comply with legal obligations

3. Data Sharing and Disclosure

We may share your information in the following situations:

Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as payment processing, data analysis, email delivery, hosting services, and customer service.

Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Legal Requirements

We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, judicial proceedings, court orders, or legal processes.

WE DO NOT SELL YOUR PERSONAL INFORMATION

We will never sell, rent, or trade your personal information to third parties for their marketing purposes without your explicit consent.

4. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.

Security Measures Include:

  • Encrypted password storage using bcrypt
  • HTTPS encryption for all data transmission
  • Secure JWT-based authentication
  • Regular security audits and updates
  • Access controls and authentication requirements

5. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it.

6. Your Privacy Rights

You have the right to:

  • Access - Request a copy of the personal information we hold about you
  • Correction - Request correction of inaccurate or incomplete personal information
  • Deletion - Request deletion of your personal information
  • Object - Object to our processing of your personal information
  • Restrict - Request restriction of processing your personal information
  • Data Portability - Request transfer of your information to another service
  • Withdraw Consent - Withdraw your consent at any time where we rely on consent to process your information

To exercise these rights, please contact us through the Service or visit your Profile page to manage your account settings.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and store certain information. Cookies are files with small amounts of data that are sent to your browser from a website and stored on your device.

We Use Cookies For:

  • Authentication and session management
  • Remembering user preferences
  • Analyzing usage patterns and trends
  • Improving user experience

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

8. Third-Party Services

Our Service may contain links to third-party websites or services that are not owned or controlled by CrewDog AI. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites or services. We strongly advise you to review the privacy policy of every site you visit.

9. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we can take necessary action.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us through the Service or at our support channels. We are committed to resolving any privacy concerns you may have.